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Module Guides

Learn how each module works and what to avoid

How It Works

3-Panel Layout:

  • Left Panel (Groups): Shows all available item groups (e.g., Lighting Fixtures, Cables, Motor Pumpsets)
  • Middle Panel (Items): Shows items belonging to the selected group with checkboxes
  • Right Panel (Preview): Shows your selected items with Sl.No, Description, Unit, Qty, Rate, Amount

Workflow:

  1. Select Work Type (Original/Repair) → Select Category (Electrical/Civil)
  2. Click a Group from the left panel to load its items
  3. Check items you need - they appear in the preview panel automatically
  4. Enter Quantity for each item - Amount calculates as Qty × Rate
  5. Drag items using the grip handle (⋮⋮) to reorder them
  6. Optionally enter Name of the Work and Grand Total
  7. Click Download Estimate to generate the Excel document
DON'Ts
  • DON'T rapidly click multiple checkboxes - wait for each item to load (items queue automatically but patience ensures accuracy)
  • DON'T leave Quantity empty if you want Amount to calculate
  • DON'T refresh the page while items are loading - you'll lose selections
  • DON'T enter negative quantities - only positive numbers work
  • DON'T expect items to persist after logging out - selections are session-based
Tips
  • Uncheck an item to remove it from the preview
  • Use the Clear All button to start fresh
  • Hover over truncated item names to see the full description
  • The ECV (Estimate Total) updates automatically as you enter quantities

How It Works

This module lets you upload your own prepared Excel file to generate a formatted estimate document.

  1. Prepare an Excel file with your item data
  2. Upload the file using the upload button
  3. System reads and processes your data
  4. Download the formatted estimate output
DON'Ts
  • DON'T upload files larger than 10MB
  • DON'T upload files other than .xlsx or .xls format
  • DON'T have empty rows in the middle of your data
  • DON'T use special characters (like ₹, %, etc.) in item names
  • DON'T merge cells in your Excel file - this breaks the import
Tips
  • Keep your data starting from Row 1 or Row 2 with headers
  • Standard columns: Description, Unit, Qty, Rate
  • Clean your data before uploading for best results

How It Works

Purpose: Compare estimated quantities with actual executed quantities on site.

Table Columns:

  • Sl. - Serial number
  • Item Description - Item name from estimate
  • Unit - Measurement unit
  • Est. Qty - Original estimated quantity (read-only)
  • Exec. Qty - Actual executed quantity (you enter this)
  • Rate - Unit rate
  • Amount - Exec. Qty × Rate

Workflow:

  1. Upload your estimate file first
  2. Enter Executed Quantity for each item
  3. Set T.P % (Tender Premium) and type (Excess/Less)
  4. Click Add Supplemental Items to add extra items not in estimate
  5. Click Download Workslip to generate the document
Upload File Format (Estimate Excel)

File Type: .xlsx or .xls only

Header Row: Row 3 must contain column headers

Required Column Layout:

ColumnHeader TextData
ASl.NoSerial numbers
BQuantity (Unit)Quantity values
CUnitNos, Mtr, Rmt, etc.
DItem DescriptionItem name/details
ERateUnit rate
HAmountQty × Rate

Data rows start from Row 4. Stop at rows containing "Total", "Sub Total", or "ECV".

DON'Ts
  • DON'T enter executed quantity greater than reasonable limits
  • DON'T forget to enter T.P % if applicable to your project
  • DON'T add supplemental items without checking them in the popup - just opening the popup does nothing
  • DON'T expect supplemental items to appear unless you CHECK them and close the popup
  • DON'T click Clear All unless you want to remove everything including uploaded estimate
Tips
  • To remove a supplemental item, uncheck it from the supplemental items popup
  • Supplemental items appear in a separate section marked with a header
  • Total shows only executed amounts (not estimated)

How It Works

Purpose: Calculate costs for temporary work items where pricing is based on quantity × days × daily rate.

Table Columns:

  • Sl.No - Serial number
  • Item Description - Equipment/labor name
  • Unit - Usually "Day" or "Nos"
  • Qty - Number of units (e.g., 2 generators)
  • Days - Number of days needed
  • Rate - Daily rate per unit
  • Amount - Qty × Days × Rate

Workflow:

  1. Select Category (Temp Electrical / Temp Civil)
  2. Select a Group from left panel
  3. Click Add button next to items you need (or check them)
  4. Enter Qty and Days for each item
  5. Amount calculates automatically
  6. Click Download to generate document
DON'Ts
  • DON'T enter Days as 0 - minimum is 1 day
  • DON'T enter Days greater than 365
  • DON'T leave Qty empty - it won't calculate the amount
  • DON'T add the same item multiple times - it creates duplicate entries
  • DON'T expect items to persist after browser refresh
Tips
  • Use the × button at the end of each row to remove individual items
  • Use Clear All to remove all items and start over
  • Drag items using the grip handle to reorder
  • Enter Name of the Work for document heading

How It Works

4 Bill Types Available:

  1. Bill from Estimate: Generate CC First & Part / First & Final from uploaded estimate
  2. Nth to Nth Bill: Generate Nth (2nd, 3rd...) bill using previous bill data
  3. Part to Final Bill: Generate final bill from part bill with supplemental items
  4. Nth to Final Bill: Generate final bill from Nth (last running) bill

Common Fields (Top Section):

  • MB Details: Measure No., Page From/To, Abstract No., Page From/To
  • Dates: Date of Invoice, Date of Completion
  • T.P %: Tender Premium percentage and type
  • Templates: Covering Letter and Movement Slip templates (Word files with placeholders)
Upload File Formats

1. Estimate File (for Bill from Estimate)

Sheets: Can have multiple sheets - each valid sheet generates a separate bill

Header Row: Row with "Sl.No", "Quantity", "Item Description", "Rate", "Amount"

ColumnContent
ASl.No
BQuantity
CUnit
DItem Description
ERate
HAmount

2. First & Part Bill (for Nth Bill generation)

Format: 8-column layout

ColumnContent
AS.No
BQuantity
CUnit
DItem Description
ERate
F-GPer / Unit
HAmount

3. Nth Bill (for next Nth or Final Bill)

Format: 11-column layout with "Quantity Till Date" in Column C and "Unit" in Column D

ColumnContent
ASl.No
BItem Description
CQuantity Till Date
DUnit
ERate per Unit
FTotal Value Till Date
G-HDeduct Previous (Qty/Amt)
I-JSince Last (Qty/Amt)
KRemarks

The "Total" row must exist for amount calculation.

DON'Ts
  • DON'T upload Excel files for templates - only Word (.docx) files work
  • DON'T skip the common fields section - MB details are required
  • DON'T generate Nth bill without having the previous bill file
  • DON'T upload estimate file when generating Nth/Final bills - upload the previous BILL
  • DON'T confuse Part Bill with Nth Bill - they use different input files
  • DON'T leave T.P % empty if your project has tender premium
Tips
  • Fill common fields first - they apply to all bill types
  • Template placeholders: Use {{OFFICER_NAME}}, {{DATE}} etc. in your Word templates
  • Download sample templates first if unsure about format
  • For Nth bills: Upload the (N-1)th bill file, not the estimate

How It Works

Purpose: Upload your own Word/Excel templates with placeholders and generate filled documents.

Two Sections:

  • Left Panel: Upload your template file, set template name
  • Right Panel: Use existing templates - fill placeholders and download

Workflow - Create Template:

  1. Create a Word/Excel file with placeholders like {{NAME}}, {{DATE}}, {{AMOUNT}}
  2. Upload the file and give it a name
  3. Template is saved for future use

Workflow - Use Template:

  1. Select a saved template from the dropdown
  2. System shows all detected placeholders as input fields
  3. Fill in the values for each placeholder
  4. Click Download to get the filled document
Supported File Formats

Source File (data extraction):

  • Excel (.xlsx, .xlsm) - Best format. Reads all sheets, up to 150 rows × 20 columns
  • Word (.docx) - Reads paragraphs and table contents
  • PDF (.pdf) - Text-based and scanned PDFs supported with advanced OCR
  • Images (.jpg, .png, .bmp, .tiff) - NEW! Direct image OCR with blur handling
  • Text/CSV - Plain text files
Smart OCR: Advanced image preprocessing automatically enhances blurred, low-quality, or faded scans for accurate text extraction!

Template File:

  • Word (.docx) - Recommended for letters, forms
  • Excel (.xlsx) - For tabular documents
Auto-Detected Labels

The system automatically extracts these fields from your source file:

  • NAME_OF_WORK
  • ESTIMATE_AMOUNT / AMOUNT
  • AGENCY_NAME / CONTRACTOR
  • CONTRACTOR_ADDRESS
  • AGREEMENT_NO / BOND_NO
  • WORK_ORDER_NO
  • NIT_NO / TENDER_NO
  • ADMIN_SANCTION / ADMIN_SANCTION_AMOUNT
  • TECH_SANCTION / TECH_SANCTION_AMOUNT
  • TENDER_PREMIUM
  • PERIOD_OF_COMPLETION / STIPULATED_PERIOD
  • DATE_OF_COMMENCEMENT / DATE_OF_COMPLETION
  • EARNEST_MONEY / SECURITY_DEPOSIT
DON'Ts
  • DON'T use placeholder format other than {{PLACEHOLDER_NAME}}
  • DON'T use spaces inside placeholders - use underscores: {{OFFICER_NAME}} not {{OFFICER NAME}}
  • DON'T use special characters in placeholder names
  • DON'T split a placeholder across multiple lines or table cells
  • DON'T expect complex formatting (colors, fonts) to be preserved in placeholders
  • DON'T use lowercase and uppercase versions of same placeholder - they're case-sensitive
Tips
  • Keep placeholder names simple: {{DATE}}, {{AMOUNT}}, {{NAME}}
  • You can edit saved templates by uploading a new version with the same name
  • Download your template to check if placeholders are detected correctly
  • PDF files are not supported - use Word (.docx) or Excel (.xlsx)

How It Works

Purpose: Create Annual Maintenance Contract estimates using predefined AMC item data.

Same 3-Panel Layout as New Estimate:

  • Left Panel: Groups of AMC items
  • Middle Panel: Items in selected group with checkboxes
  • Right Panel: Selected items with Qty input and Amount calculation

Workflow:

  1. Select Work Type (Original/Repair)
  2. Select Category (AMC Electrical / AMC Civil)
  3. Click a Group to see its items
  4. Check items to add them to preview
  5. Enter Quantity for each item
  6. Enter Grand Total (manual entry field for contract value)
  7. Click Download AMC Estimate
DON'Ts
  • DON'T confuse AMC with New Estimate - AMC uses separate backend data (AMC Electrical/Civil)
  • DON'T leave Grand Total empty if your contract has a fixed value
  • DON'T rapidly select multiple items - wait for each to load
  • DON'T expect Electrical items to show in Civil category or vice versa
  • DON'T refresh the page - you'll lose all selections
Tips
  • ECV Amount shows the calculated total (Qty × Rate for all items)
  • Grand Total is a separate manual entry - use it for contract-specific values
  • Drag items to reorder them in the output document
  • Use Clear All to start fresh with a new AMC estimate

Popular Questions

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